Office Manager Needed with QuickBooks Experience

TheeDigital is an award-winning web design and digital marketing agency.

We are looking for an office manager with some QuickBooks and “gatekeeper” experience. The ideal candidate should be able to multi-task and handle incoming phone calls, supporting our sales team, and invoicing clients.

Skill Requirements

  • A minimum of 2 years degree in business administration or other related field
  • Proficient in Microsoft Office: Outlook, Word, Excel, and PowerPoint
  • Proficient in QuickBooks; and some bookkeeping and billing experience
  • Interest in learning about our wide range of clients’ industries, products, and services
  • Excellent verbal and written communication skills
  • Strong writing skills with proper grammar and vocabulary
  • Ability to juggle multiple tasks and activities at the same time
  • Sense of humor

Responsibilities Include

  • Serve as the office manager and the president’s assistant including managing monthly billing, QuickBooks reports, reoccurring transactions, and other financial activities
  • Answer the phone and direct caller to the right person or department; and filter out unwanted sales and recruiter calls
  • Adding incoming phone leads to Salesforce and assign them to sales reps
  • Welcoming guests and offering them water, soft drink, or coffee
  • Monitor, order, and restock office supplies on an ongoing basis
  • Distribute incoming mail and packages to team members
  • Address and mail out invoices, packages and other post office related items
  • Order company promotional items and “employee of the month” name tags
  • Support managers with event planning such as annual team building trips, anniversary, and pumpkin carving parties
  • Order food for weekly team lunches and other special company events

Work Perks

  • Competitive salary with results-driven bonus program
  • Opportunity to work with and learn from the industry’s smartest people
  • Opportunity to work with and grow the best local and nationwide businesses
  • Option to work remotely from your home office or from one of our corporate locations
  • Paid vacation, sick days, and holidays
  • Paid maternity, paternity, and birthday off
  • Paid Election Day off
  • Fully paid health benefit packages and wellness program, including dental, vision, and life insurance
  • 401(k) plan with 4% company match
  • Inhouse training and continuous education allowance

The team at TheeDigital is a tight-knit group who enjoys working together. As part of our team, you will have opportunity to work on exciting projects with interesting and fun people.