TheeDigital is an award-winning web design and digital marketing agency.
We are looking for an office manager with some QuickBooks and “gatekeeper” experience. The ideal candidate should be able to multi-task and handle incoming phone calls, supporting our sales team, and invoicing clients.
Skill Requirements
- A minimum of 2 years degree in business administration or other related field
- Proficient in Microsoft Office: Outlook, Word, Excel, and PowerPoint
- Proficient in QuickBooks; and some bookkeeping and billing experience
- Interest in learning about our wide range of clients’ industries, products, and services
- Excellent verbal and written communication skills
- Strong writing skills with proper grammar and vocabulary
- Ability to juggle multiple tasks and activities at the same time
- Sense of humor
Responsibilities Include
- Serve as the office manager and the president’s assistant including managing monthly billing, QuickBooks reports, reoccurring Authorize.net transactions, and other financial activities
- Answer the phone and direct caller to the right person or department; and filter out unwanted sales and recruiter calls
- Adding incoming phone leads to Salesforce and assign them to sales reps
- Welcoming guests and offering them water, soft drink, or coffee
- Monitor, order, and restock office supplies on an ongoing basis
- Distribute incoming mail and packages to team members
- Address and mail out invoices, packages and other post office related items
- Order company promotional items and “employee of the month” name tags
- Support managers with event planning such as annual team building trips, anniversary, and pumpkin carving parties
- Order food for weekly team lunches and other special company events
Work Perks
- Competitive salary with results-driven bonus program
- Paid vacation, sick, and holidays
- Great health benefits package and wellness program, including dental, vision, and life insurance
- 401(k) plan with 4% company match
- Inhouse training and continuous education allowance
The team at TheeDigital is a tight-knit group who enjoys working together. As part of our team, you will have opportunity to work on exciting projects with interesting and fun people.