Office Manager Needed with QuickBooks Experience

TheeDigital is an award-winning web design and digital marketing agency.

We are looking for an office manager with some QuickBooks and “gatekeeper” experience. The ideal candidate should be able to multi-task and handle incoming phone calls, supporting our sales team, and invoicing clients.

Skill Requirements

• A minimum of 2 years degree in business administration or other related field
• Proficient in Microsoft Office: Outlook, Word, Excel, and PowerPoint
• Proficient in QuickBooks; and some bookkeeping and billing experience
• Interest in learning about our wide range of clients’ industries, products, and services
• Excellent verbal and written communication skills
• Strong writing skills with proper grammar and vocabulary
• Ability to juggle multiple tasks and activities at the same time
• Sense of humor

Responsibilities Include

• Serve as the office manager and the president’s assistant including managing monthly billing, QuickBooks reports, reoccurring Authorize.net transactions, and other financial activities
• Answer the phone and direct caller to the right person or department; and filter out unwanted sales and recruiter calls
• Adding incoming phone leads to Salesforce and assign them to sales reps
• Welcoming guests and offering them water, soft drink, or coffee
• Monitor, order, and restock office supplies on an ongoing basis
• Distribute incoming mail and packages to team members
• Address and mail out invoices, packages and other post office related items
• Order company promotional items and “employee of the month” name tags
• Support managers with event planning such as annual team building trips, anniversary, and pumpkin carving parties
• Order food for weekly team lunches and other special company events

Work Perks

• Competitive salary with results-driven bonus program
• Paid vacation, sick, and holidays
• Great health benefits package and wellness program, including dental, vision, and life insurance
• 401(k) plan with 4% company match
• Inhouse training and continuous education allowance

The team at TheeDigital is a tight-knit group who enjoys working together. As part of our team, you will have opportunity to work on exciting projects with interesting and fun people.